1. Introduction
This Privacy Policy explains how we collect, use, and protect your personal information within our internal leave management system. This system is designed for company employees and authorized external parties only.
2. Information We Collect
We collect and process the following information:
- Name and employee identification details
- Work-related contact information
- Leave request details and history
- Department and role information
- System usage logs and activity data
3. How We Use Your Information
Your information is used for:
- Managing and processing leave requests
- Maintaining accurate leave records
- Generating internal reports and analytics
- System administration and security
- Compliance with legal obligations
4. Data Security
We implement appropriate security measures to protect your information:
- Secure authentication and access controls
- Regular security updates and monitoring
- Data encryption in transit and at rest
- Limited access to authorized personnel only
5. Data Retention
We retain your information for as long as necessary for:
- Maintaining accurate employment records
- Meeting legal and regulatory requirements
- Resolving disputes or concerns
6. Your Rights
You have the right to:
- Access your personal information
- Request corrections to inaccurate data
- Receive an export of your data
- Contact the IT department or HR for privacy concerns
7. Updates to This Policy
We may update this privacy policy as needed. Any significant changes will be communicated through company channels.